Workspace Provision Co. Membership Terms and Conditions
Version: December 30, 2025
IMPORTANT – PLEASE READ CAREFULLY. THIS AGREEMENT ALONG WITH ANY OTHER TERMS THAT MAY BE POSTED ON WORKSPACE SITES WITH RESPECT TO A PARTICULAR SERVICE AND/OR ANY SEPARATE WRITTEN AGREEMENT OR CONTRACT PROVIDING OTHER TERMS AND CONDITIONS THAT INCORPORATE THIS AGREEMENT BY REFERENCE (“AGREEMENT”), STATES THE TERMS AND CONDITIONS UNDER WHICH MEMBERS OR CLIENTS, MAY USE WORKSPACE PROVISION SPACE AND SERVICES. READ THIS AGREEMENT CAREFULLY AND COMPLETELY AS IT SETS FORTH YOUR RIGHTS AND OBLIGATIONS. IF YOU DO NOT AGREE TO BE BOUND BY THE LATEST VERSION OF THE TERMS AND CONDITIONS CONTAINED IN THIS AGREEMENT, WHICH WILL BE UDPATED FROM TIME TO TIME, YOU MAY NOT PARTICIPATE AS A WORKSPACE PROVISION MEMBER.
We Are Workspace Provision Co., hereafter referred to as “Workspace”. These are our terms of business. They apply to the Membership Agreement which you the client have signed (which we refer to simply as your Agreement). Your Agreement supersedes any previous Agreement you may have with us for the same services and contains all the terms we have agreed.
FOR WORKSPACE USERS
We Are Workspace Provision Co., hereafter referred to as “Workspace”. These are our terms of business. They apply to the service Agreement which you the client have signed (which we refer to simply as your Agreement). Your Agreement supersedes any previous Agreement you may have with us for the same services and contains all the terms we have agreed.
1.SERVICES INCLUDED IN YOUR STANDARD FEE
1.1 Furnished Office Accommodation
We are to provide the number of serviced and fully furnished accommodations for which you have agreed to pay in Workspace stated in your Agreement (also referred to in this Agreement as “Accommodation(s)”). Your Agreement lists the accommodations we have initially allocated for your use. Occasionally, we may need to allocate different accommodations, but these will be of equivalent size and we will attempt to obtain your approval with respect to such different accommodations in advance.
1.2 Network Connectivity
Please refer to our House Rules for the use of the free Workspace Internet. You must not copy, use or exploit such software or other material in any way, unless we have explicitly given you permission to do so. You must strictly comply with the terms of any permission that we give. We do not make any representations as to the security of our network (or the Internet) or of any information that you place on it. You should adopt whatever security measures (such as encryption) you believe are appropriate to your circumstances.
We cannot guarantee that a particular degree of availability will be attained in connection with your use of the services. We warrant that the services shall be provided and performed in a professional and workmanlike manner. If we fail to provide the services as warranted, your cure shall be the remedy of such failure by us within15 days after written notice.
The above warranty is in lieu of all other terms, conditions, and warranties, whether express or implied by usage, custom, statute or otherwise, appertaining to the services and manner in which we perform our obligations and exercise our rights including, but without prejudice to the generality of the foregoing, such as relate to the description, performance, quality, suitability or fitness for any particular purposes, of the services. We do not warrant that the services will be uninterrupted or error free.
2.USING THE ACCOMMODATION
2.1 On Moving In
You will be asked to sign an inventory of all accommodation(s), furniture and equipment you are permitted to use, together with a note of its condition, and details of the keys or entry cards issued to you.
2.2 Your Name And Address
At your request and cost we will include that name in the Workspace directory where this is available. You must not put up any signs on the doors to your accommodation or anywhere else which is visible from outside the accommodation you are using, without permission. You may use the Workspace address and your office suite# as your business address; however, this is an added service with additional costs per month, and requires a USPS Form 1583 be filled out. You must not use the Workspace address as your registered business address.
2.3 Taking Care Of Our Property
You must take good care of all parts of the Workspace campus, its equipment, fittings and furnishings which you use. You must not alter any part of it. You are liable for any damage caused by you or those in Workspace with your permission or at your invitation.
2.4 Office Furniture And Equipment
Members must not install any furniture or office equipment, cabling, IT or telecom connections without our consent, which we may refuse at our absolute discretion.
2.5 Keys And Security
Any keys or entry cards which we let you use remain our property at all times. You must not make any copies of them or allow anyone else to use them without our consent. Any loss must be reported to us immediately and you must pay the cost of replacement keys or cards and / or changing locks, if required. If you are permitted to use Workspace outside normal working hours, it is your responsibility all doors are secured upon exiting Workspace.
2.6Gym
Gym use is at your own risk. Workspace will not be responsible for injury or medical fees due to injury or health issues from Gym use.
3.Comply With The Law
You must comply with all relevant laws and regulations in the conduct of your business. You must do nothing illegal. You must not do anything that may interfere with the use of Workspace by us or by others, cause any nuisance or annoyance, increase the insurance premiums we have to pay or cause loss or damage to us or to the owner of any interest in the building which contains Workspace. You acknowledge that (a) the terms of the foregoing sentence are a material inducement to us for the execution of your Agreement and (b) any violation by you of the foregoing sentence shall constitute a material default by you hereunder, entitling us to terminate your Agreement.
3.1 Comply With House Rules
You must comply with any house rules which we impose generally on users of Workspace whether for reasons of health and safety, fire precautions or otherwise.
3.2 Insurance
It is your responsibility to arrange insurance for your own property which you bring into Workspace and for your own liability to your employees and to third parties.
4.PROVIDING THE SERVICES
4.1 Access to Your Accommodation
Workspace staff and maintenance crew can enter your accommodation for reasons such as maintenance or cleaning, and unless there is an emergency you will know ahead of time. We will also respect security procedures to protect the confidentiality of your business.
4.2 At The Start Of Your Agreement
If for any reason we cannot provide the Accommodation(s) stated in your Agreement by the date when your Agreement is due to start we have no liability to you for any loss or damages but you may cancel the Agreement without penalty. We will not charge you the standard fee for any accommodations you cannot use until they become available.
4.3 Suspension Of Services
We may by notice suspend the provision of services (including access to Workspace) for reasons of political unrest, strikes, or other events beyond our reasonable control, in which event payment of the standard fee will also be suspended for the same period.
4.4 Our Liability
We are not liable for any loss as a result of our failure to provide a service as a result of mechanical breakdown, strike, delay, failure of team, termination of our interest in the building containing Workspace or otherwise unless we do so deliberately or are grossly negligent. We are also not liable for any failure until you have informed us about it in writing and given us 15 days to put right. In addition, client releases Workspace from any liability arising out of or incurred in connection with any Client Mail.
You agree (a) that we will not have any liability for any loss, damage or claim which arises as a result of, or in connection with, your Agreement and/or your use of the services except to the extent that such loss, damage, expense or claim is directly attributable to our deliberate act or our gross negligence (our liability); and (b) that our liability will be subject to the limits set out in the next paragraph.
We will not in any circumstances have any liability for loss of business, loss of profits, loss of anticipated savings, loss of or damage to data, third party claims or any consequential loss. We strongly advise you to insure against all such potential loss, damage expense or liability.
We will be liable:
- up to a maximum of $1,000,000 (for any one event or series of connected events) for damage to your personal property;
- up to a maximum equal to 125% of the total fees paid under your Agreement up to the date on which the claim in question
- arises or $50,000 (whichever is the higher), in respect of all other losses, damages expenses or
5.YOUR AGREEMENT
5.1 The Nature Of Your Agreement
Your Agreement is the commercial equivalent of an Agreement for accommodation in a hotel. The whole of Workspace remains our property and in our possession and control. You acknowledge that your Agreement creates no tenancy interest, leasehold estate or other real property interest in your favor with respect to the accommodation. We are giving you just the right to share with us the use of Workspace so that we can provide the services to you. The Agreement is personal to you and cannot be transferred to anyone else. We may transfer the benefit of your Agreement and our obligations under it at any time.
5.2 Duration
Your Agreement will remain in effect for the term specified and will automatically renew for successive periods equal to the original term, but not less than three (3) months, unless terminated by either party. All renewal periods will run through the last day of the month in which they would otherwise expire. Renewal fees will be charged at the then-current market rate. All other terms and conditions will remain unchanged unless otherwise agreed in writing.
5.3 Bringing Your Agreement To An End
To bring the Agreement to an end prior to the completed period, member must give at least three months written notice to management. However, if your Agreement, extension or renewal is for three months or less and one of us wishes to terminate it, the notice period is two months or if shorter one week less than the period stated in your Agreement, extension or renewal.
5.4 Ending Your Agreement Immediately
We may put an end to your Agreement immediately by giving you notice if:
- you become insolvent, go into liquidation or become unable to pay your debts as they fall due,
- you are in breach of one of your obligations which cannot be put right or which we have given you notice to put right and which you have failed to put right within fourteen days of that notice, or
- your conduct, or that of someone at Workspace with your permission or at your invitation, is causing disruption to the normal work of others and a written warning did not correct the situation
If we put an end to the Agreement for any of these reasons it does not put an end to any then outstanding obligations you may have and you must:
- pay for any additional services you have used
- pay the standard fee for the period of the Lease Agreement used
5.5 If Workspace Is Not Available
In the unlikely event that we are no longer able to provide the services and accommodation at Workspace stated in your Agreement then your Agreement end date will be adjusted accordingly. You will have the option to pay standard fees up to the new Membership end date and any additional services needed up to the new end date, or you can terminate immediately by bringing your account up to date. We will try to find suitable alternative accommodation for you at another location, if desired.
5.6 When Agreement Ends
- If you choose to relocate to a different accommodation within Workspace, a flat fee ($100.00 per desk) will be assessed to cover the routine cost of repainting and redecorating the accommodation to return it to its original condition in addition to general maintenance to the common areas of Workspace in which you have had access. We reserve the right to charge additional reasonable fees for any repairs needed above and beyond normal wear and If you leave any of your own property in Workspace we may dispose of it in any way we choose without owing you any responsibility for it or any proceeds of sale.
- In order to transition your mail and telephone calls from Workspace, you will need to discuss terms and pricing through your Workspace Manager.
5.7 Employees
While your Agreement is in force and for a period of six months after it ends, you must not solicit or offer employment to any of our current employees or anyone who has left our employment in the last 3 months. If you do, we estimate our loss at the equivalent of one year’s salary for each of the employees concerned and you must pay us damages equal to that amount.
5.8 Notices
All Formal notices must be in writing. Client is responsible to keep updated address of record at Workspace.
5.9 Confidentiality
The terms of your Agreement are confidential. Neither of us may disclose them without the other’s consent unless required to do so by law or an official authority. This obligation continues after your Agreement ends.
5.10 Indemnities
You must indemnify us in respect of all liability, claims, damages, loss and expenses which may arise (except to the extent caused by gross negligence or willful misconduct).
- If someone dies or is injured while in the accommodation you are using
- From a third party in respect to your use of Workspace and
- If you do not comply with the terms of your Agreement
- You must also pay any cost, including reasonable legal fees, which we incur in enforcing your Agreement
5.11 Data Protection
You agree that we may process, disclose or transfer (including outside the EEA – European Economic Area – to other countries which are part of our international network from time to time) any personal data which we hold on or in relation to you provided that in doing so we take such steps as we consider reasonable to ensure that it is used only to fulfil our obligations under your Agreement; for work assessment and fraud prevention; or to make available information about new or beneficial products and services offered by us and other organizations which we consider may be of interest to you.
Please be aware that countries outside the EEA – European Economic Area – may not have laws in force to protect your personal data.
5.12 Applicable Law
Your Agreement is interpreted and enforced in accordance with the laws of the state in which Workspace in question is located. We both accept the exclusive jurisdiction of the courts of such jurisdiction where the center is located.
6.FEES
6.1 Unless previously approved by management, Workspace requires a credit card or bank account to be saved in the Coworks app and set to auto draft on the 1st of each If you prefer to pay by check, notify the manager that you will pay each month via check and you agree to bring a check in on or before the 1st of each month. This way your account will get marked paid prior to the auto draft. If you do not bring the check in, the auto draft will run on the 1st.
6.2 Deposit / Service Retainer
You will be required to pay a Deposit equivalent to 1 month rent on entering into your Agreement. This will be held by us as security for performance of all your obligations under your Agreement. The Deposit, or any balance after deducting outstanding fees, or other costs due to us, will be returned to you within 30 days of the date you have settled your account with us in full. We may require you to pay an increased deposit if outstanding fees exceed the initial Deposit held or you frequently fail to pay us when due.
6.3 Late Payment
If you do not pay fees when due, a service fee of $50.00 plus 5% interest will be charged on all overdue balances under $1,000.00 or a fee of $100.00 plus 5% interest on all overdue balances will be charged on all overdue balances of $1,000.00 or greater. If you dispute a part of any invoice you must pay the amount not in dispute by the due date or be subject to late fees. The amount of interest and fees we charge will be the lesser of the amounts stated, or the State’s legally enforceable maximum, whichever is the lesser. In the case of U.S. Government Contracts, the amount of interest and fees we charge will be lesser of the amounts stated or those set by the Secretary of the Treasury and implemented by the Prompt Payment Act..
6.4 Insufficient Check Fees
You will pay a minimum fee of $25.00 or the maximum amount permitted by law for the return of any payment for insufficient funds.
6.5 Subordination
Your Agreement is subordinate to our lease with our landlord and to any other Agreements to which our lease with our landlord is subordinate.
6.6 Increases
If entering into your Agreement under a special reduced rental price, Workspace reserves the right to increase rates at renewal.